Additional terms for customers taking a Teaching Placement

These additional terms apply to customers taking up an i-to-i Teaching Placement. Teaching Placements are provided by i-to-i Placements Ltd of Exploration House, 32 Grattan Square, Dungarvan, Co Waterford, Ireland, an employment agency registered in EIRE (“i-to-i Placements”) and these additional terms are between you and i-to-i Placements. Please read this agreement carefully, as it is provided for your protection as well as ours.

1. Interpretation

In this contract:

1.1. all references to 'you' and 'your' are references to you,

Name:.......................................................(the client)

1.2. all references to 'we', 'us' and 'our' refer to i-to-i Placements of Exploration House, 32 Grattan Square, Dungarvan, Co Waterford, Ireland

1.3. "institute" or "school" means the English language institute or school that you are placed in.

1.4. "Overseas Partner" means an organisation in the country you will be working in. The Overseas Partner may be an employment agency that deals with institutes and schools, or may itself be an institute or school. i-to-i Placements will sub-contract certain tasks to the Overseas Partner under this contract, but you will enter into a separate Teaching Contract with or arranged by the Overseas Partner once you agree your teaching role.

1.5. i-to-i Contract means this contract, under which i-to-i Placements will provide a TEFL course (if required), and the other services set out at Clause 3.

1.6. 1.6. Teaching Contract means the teaching contract you will be invited to enter into if your application is successful. i-to-i Placements will not be a party to nor an agent for a party to the Teaching Contract, and it will have no responsibility for its content.

2. 2. Confirming that you are eligible to enter into these additional terms with i-to-i Placements

2.1. You confirm that:

• 2.1.1. you are a graduate of degree level from a University (or meet the minimum application requirements if a degree is not required)
• 2.1.2. you are a native English speaker;
• 2.1.3. you are committed to teaching English in the destination country for a period of not less than the initial term of your agreed Teaching Contract;
• 2.1.4. You 2.1.4. you have read and agreed to be bound by the TEFL terms and conditions as set out on our website (http://www..i-to-i.com/tefl/about-courses/terms-and-conditions.html)

3. 3. The service i-to-i Placements provides to you

3.1. i-to-i Placements will arrange for you to take a teaching English as a foreign language ('TEFL') training course before you travel to the destination country unless you already have relevant qualifications and do not require this course. This will be subject to our TEFL terms and conditions as set out on our website (http://www..i-to-i.com/tefl/about-courses/terms-and-conditions.html). We recommend that you read and familiarise yourself with these terms and conditions before signing the agreement.

3.2. i-to-i Placements will introduce you to our Overseas Partner and pass on to them your application for an English teaching post in the destination country, and the relevant documentation and paperwork.

3.3. i-to-i Placements will ensure that the Overseas Partner considers your application and reports back in a reasonable time stating whether or not it has decided to accept the application. Please note that, whilst i-to-i Placements has worked hard to choose Overseas Partners whom we believe can find work for the majority of our customers, it is the decision of the Overseas Partner, not i-to-i Placements as to whether your application is accepted, and i-to-i Placements cannot influence or change the requirements of the English teaching job market in the destination country, nor can it override the decision of the Overseas Partner. The Overseas Partner’s decision is final, and i-to-i Placements cannot challenge or insist on being given reasons for any rejection of an application on your behalf.

3.4. Provided that your application meets i-to-i Placements’ requirements as notified to you and you have submitted all required documentation to us within the specified time of 45 days from time of booking, i-to-i Placements will pass your details on to our Overseas Partner. If your initial application is rejected, you can choose whether to ask i-to-i Placements to submit your application to a different Overseas Partner in a different country. If your application is accepted, our Overseas Partner will provide you with the details of your role before your arrival in country. Some schools or institutes will also provide accommodation; others will require you to make your own accommodation arrangements.

3.5. Once you have entered into a Teaching Contract the Overseas Partner will provide you with relevant pre-departure preparation, including details of airport pick-up (where provided), and details of your accommodation, where this is to be provided by your school or institute under the Teaching Contract.

3.6. We shall procure that the Overseas Partner, acting on behalf of i-to-i Placements will provide airport pick-up, provided that you have forwarded your flight details to the Overseas Partner at least 7 days before departure. In the unlikely event that the Overseas Partner cannot pick you up within four hours of your arrival time, then you will be responsible for making your own way to your accommodation, but we shall procure that our Overseas Partner will repay you reasonable travel expenses so incurred by you in the local currency (and, subject to Clause 12.2 this will be your sole remedy against us or the Overseas Partner for any fees, losses, costs, expenses or liabilities incurred by you as a result of the failure by the Overseas Partner to provide airport pick-up in accordance with this clause).

3.7. We shall procure that the Overseas Partner, acting on behalf of i-to-i Placements, will provide an in-country orientation.

3.8. We shall procure that the Overseas Partner, acting on behalf of i-to-i Placements, will provide a reasonable amount of on-going support whilst you are in country if you experience problems with your accommodation or job. You accept that the Overseas Partner will have complete discretion as to how best to help you resolve any problems and how much time it can spend working with you on the problem, and i-to-i Placements cannot override or interfere with the decisions made by the Overseas Partner in relation to the problems you are experiencing, nor is it responsible for those decisions. The Overseas Partner cannot provide support in relation to employment or accommodation problems unless you notify the Overseas Partner as soon as the problems arise (and in any event before leaving the job or accommodation) and you have made reasonable attempts to resolve the problems directly with your employer.

3.9. Documents must be scanned and emailed to tefljobteam@i-to-i.com within 45 days of booking. If documents have not been sent and received by the TEFL Job Team, the placement will be automatically cancelled. You can reinstate your placement by contacting tefljobteam@i-to-i.com. You must reinstate your FREE placement within six months of booking. If you do not re-instate your placement within six months from the date of your booking, an administration fee will apply.

4. Relationship with the Overseas Partner

4.1. In this i-to-i Contract, i-to-i Placements sub-contracts those aspects of its service that are carried out in the destination country to an Overseas Partner on the basis set out in Clause 3 above.

4.2. Our Overseas Partner may, in turn, be acting as the agent for various English language institutes and schools in the destination country or it may itself be an institute or school. If the Overseas Partner accepts your application, it will introduce you to an institute or school, (or, where the Overseas Partner is itself a school, will offer you employment in that school).

5. The Teaching Contract

Before you start work at your school or institute, you will be required to enter into a Teaching Contract direct with an institute or school. Your Teaching Contract is not with i-to-i Placements, and we cannot negotiate or challenge any terms in it on your behalf. You are encouraged to take independent advice from an advisor with expertise in the law of the destination country about any concerns you may have about the terms in the Teaching Contract. This will be at your own cost.
If you are not prepared to accept any and all stipulations within the Teaching Contract, and subsequently end your teaching role, you alone are responsible for this decision. We shall procure that our Overseas Partner will send you the Teaching Contract before your departure

6. Payment, refunds and cancellations

6.1. Upon application you will pay us a fee for your TEFL training and i-to-i Placements's services as set out at Clause 3 . At this time you are required to specify a starting month for the arrival in country. The exception to this is where the placement is stated as free.

6.2. Upon receipt of your application form, we will process your application and carry out relevant preliminary checks. If you are unsuccessful at this stage, your fee will be refunded less any deductions that are subject to the Terms and Conditions of the TEFL training course you are provided with. (Terms). Where the placement is stated as ‘free’ no refund of the placement fee is applicable. In this case, course refunds are subject to the terms and conditions of the TEFL training course you are provided with. (Terms & Conditons)

6.3. The fee covers payment for our services in providing comprehensive TEFL training, pre-departure preparation, airport pick-up service, orientation and on-going in-country support.

6.4. Where the placement is stated as free with the purchase of the i-to-i 100-hour course, no fee is payable.

6.5. Where the placement is stated as free with the purchase of the i-to-i 100-hour course, no fee is payable.

6.6.  The free placement is only applicable to customers purchasing the i-to-i 100-Hour Combined TEFL Course.

7. Refunds and cancellations - made by the customer

7.1. We will only cancel your course and ancillary services upon written or e-mailed notification from yourself. The cancellation fees are laid out below.

Number of days after booking	Fees refunded to the customer
0-7	100% less the price of TEFL training course if it has been started*
8+	No refunds possible but we can offer you alternative destinations if appropriate

You are regarded as having started your TEFL training course once you have logged onto the course

8. Refunds and Cancellations - made by i-to-i Placements

8.1.  Provided that your application meets i-to-i Placements’ requirements as notified to you and you have submitted all required documentation to us, i-to-i Placements will offer you the option to amend to another country if you are unsuccessful in your application for your initial Teaching Contract

8.2. If you wish to make a change to your start month or destination, i-to-i Placements will do its best to ensure that this is possible. The following administration fees apply:

£75 / €110 / AUS$165 / NZ$185 / US$110 / CAN$150

However, please note that it is not possible to change the date of your arrival or your destination within one month of your stated start month and cancellation fees will apply.

9. Some Guidance for dealing with problems in-country

i-to-i Placements is not a party to the Teaching Contract, nor is it an agent for those parties. It will not be liable for the school or institute's compliance with its terms or for any aspect of those terms that you might consider unreasonable. You should read through your Teaching Contract carefully and take local legal advice if you wish to do so. You should also note the following expectations that we believe your school will have of you, whether or not these are mentioned in the Teaching Contract, in order to reduce the likelihood of having problems in the course of your employment:

9.1. You will be expected to take care of and be responsible for any materials provided for your use by your school. Your school is likely to hold you financially responsible for any damage or loss caused to such materials. Our Overseas Partner will not be able to help you avoid this responsibility, which may be imposed in the form of loss of wages.

9.2. Your accommodation owner is likely to hold you financially responsible for any damage to your accommodation caused by you or somebody who is in your accommodation with your permission. Our Overseas Partner will not be able to help you avoid this responsibility.

9.3. You will be expected to dress and behave appropriately and professionally for interviews and work in accordance with cultural norms in the destination country which may be very different from those in your home country. Our Overseas Partner will not be able to help you if you lose your job because you refuse to comply with your school's expectations in relation to style of dress or hair or personal adornment.

10. Travel - Related Matters

10.1. It is your responsibility to book and pay for your flights, and to arrive in good time for your flight.

10.2. Travel Insurance: It is your responsibility to obtain appropriate travel and medical insurance. We recommend strongly that take out a comprehensive travel insurance policy that covers you also for working overseas.

10.3. Visas: Whilst we can assist in giving you general advice about visa for your travels, you are responsible for obtaining the correct entry and work visas for your destination. You are also responsible for the cost of obtaining any visas.

10.4. Travel Documentation: It is your responsibility to ensure that you have a valid passport that will remain valid for the duration of your stay in country.

10.5. Medical Advice: It is your responsibility to ensure that you have taken appropriate medical advice from your doctor in respect of living and working in the destination country, and that you have received all the appropriate inoculations and injections. It is also your responsibility to ensure that you take with you any appropriate and/or necessary medication or medical equipment for both treatment and prevention of illnesses during your time overseas.

10.6. Security and Government Advice: It is your responsibility to clarify information in relation to the political and security situation and any relevant medical advice in respect of the destination country, and to take any relevant steps that you feel are appropriate.

11. Accuracy of Marketing Materials

We believe that all statements made in our brochure, website and other marketing materials are factual and correct at the time they are made. Every reasonable effort has been made to describe the placement and to provide the amenities described. We cannot be held responsible for any changes that become known or happen after the brochure was produced (up-to-date information can be found on the website). Nor can we accept liability for happenings outside our reasonable control. We undertake to advise you of any material changes known to us prior to your departure providing there is sufficient time to do so and we can contact you.

12. The Law and your Protection

12.1. When signing these terms and conditions, both parties recognise that you are not an employee of i-to-i Placements, nor of any other company in i-to-i's group.

12.2. Nothing in these conditions is intended to exclude or limit our liability to you for fraud or for death or personal injury caused by any act or omission by us or our employees (providing they were at the time acting within the course of their employment).

12.3. Neither we nor our agents accept liability for any aspect of your Teaching Contract.

12.4. We hereby exclude any liability we might otherwise have if part of this contract is improperly performed due to your error or omissions in the information and personal details which you have provided to us.

12.5. Neither we nor our Overseas Partner accept liability, and we will not pay you any compensation, in the event that your trip is cancelled, delayed, curtailed or in any way changed or where the performance or prompt performance of this contract is prevented as a result of circumstances that we, our representatives, our Overseas Partner, or their representatives could not, even with all due care, foresee or avoid. Such circumstances include (without limitation) war or threat of war, terrorist activity or threat of such activity, riots or civil disturbance, industrial action, natural or nuclear disaster, fire, adverse weather conditions, health risks and epidemics and all similar circumstances beyond our control.

12.6. i-to-i Placements works hard to select Overseas Partners and schools that operate to the highest standards available locally, but neither it nor the Overseas Partners will accept any liability to you arising from a difference in regulation of employee protection, discrimination laws, health and safety practice or other matters between the destination country and your home country.

12.7. We will use all reasonable skill and care in providing our services to you in accordance with these terms. Neither we nor any company within i-to-i’s group will be liable for what schools or institutes do or do not do (save insofar as the school or institute is an Overseas Partner acting in the course of providing the services set out at Clause 3) or for any loss, damage, expense or other claim of any description which you suffer in connection with your employment. Our Overseas Partners are engaged by i-to-i Placements to undertake certain duties. However, they and their staff are not employees of i-to-i Placements, and as such, we cannot ultimately exercise direct control over them or be responsible for their actions.

12.8. Under no circumstances will we or our Overseas Agent be liable for any indirect, economic or consequential loss that you suffer. Please note in particular that we will not be responsible for loss of earnings if your job starts later, finishes sooner, is on different terms or otherwise differs from its description in your Teaching Contract.

12.9. If, on arrival at your destination, you learn that the job arranged for you is no longer available through no fault of your own, then we will endeavour to arrange employment in another school in the same country. If that is not possible, then we will refund your fees (less the costs of the TEFL course) and reimburse your reasonable costs of changing your return airline ticket. Save as otherwise provided for in this agreement, we shall have no liability you in respect of the cancellation or unavailability of your Teaching Contract.

12.10. Except in the case of fraud or death or personal injury resulting from any act or omission by i-to-i Placements or any of its employees, the maximum liability of i-to-i Placements or any company within the i-to-i group to you under these additional terms shall be capped an amount equal to three times the fee paid to and retained by any i-to-i group company in respect of the teaching TEFL courses you have undertaken with us.

12.11. Nothing in this Agreement excludes any term, warranty or liability that may not be excluded under laws of the Republic of Ireland.

13. Use of photos and comments

By signing these terms and conditions you agree that we may use any photo(s)/image(s) we or someone on our behalf takes of you or any comments (written or verbal) you make during or in connection with your placement for our promotional/marketing purposes (such as including them in our brochure / website) without obtaining your further specific permission or making any payment to you. Such use may include mentioning your name, age and town / city / area of residence.

14. Personal Data

14.1. For the purposes of the Data Protection Acts 1988 and 2003 (Ireland), we, i-to-i Placements are a data controller. We will use the personal data you give us (such as your name and contact details), including sensitive personal data (such as medical information and details of any convictions) for the purpose of processing your application for a Teaching Contract and providing to the services contemplated by this Agreement. We will disclose your personal data and personal sensitive data to our agents, Overseas Partner and the school or institute where you will be working for these purposes. However, it is your responsibility to ensure that your school has all necessary information required to protect your interests, such as medical information needed for the provision of medical treatment should you become ill or suffer an accident during your employment

14.2. The country(ies) we may need to transfer your personal data to may not afford the same level of protection to your personal data as your home country.

14.3. 14.3. We would also like to store and use your personal details for future marketing purposes (for example, sending you a brochure). All details you give us in connection with your booking (including those relating to any disability or medical condition or your religious beliefs) will be kept but we will use only names and contact details for marketing purposes (unless you have asked us not to). [We may also pass your details to other members of our group for marketing purposes unless you tell us you would prefer us not to do this]

14.4. You have a right to ask for a copy of your information and correct any inaccuracies in your data. If you believe that any of your personal details which we are processing are inaccurate or incorrect, please contact us immediately.

14.5. As our privacy statement may change due to developments in the law, we would encourage you to reread our privacy statement from time to time so that you are aware of any changes in how we gather and use personal information.

14.6. As any work that you do may involve work with children or vulnerable people, it may be necessary for you to produce a criminal records check (or similar background check) if your school deems this necessary. This may affect whether or not your application is accepted by our Overseas Partner and what records we keep about you.

14.7. By signing this Agreement, you acknowledge and agree that we may transfer, store and process your personal data and sensitive personal data as contemplated by this Agreement.

15. Interpretation in a dispute

15.1. If any wording in this agreement for any reason is held by a court to be unfair, illegal or unreasonable, it will not bind you, and the court shall remove that wording from the agreement, and the rest of the agreement will still continue to bind us and you.

15.2. This contract is governed by, and shall be construed in accordance with, the laws of the Republic of Ireland. Please sign name and date this form and return it within 7 days of receipt:

i-to- i Placements, Exploration House, 32 Grattan Square, Dungarvan, Co Waterford, Ireland

(fax) + 353 (0)58 40059

I have read, understood and agree to this agreement covering the Paid Teaching Placements and am fully aware that my employment contract in the destination country will be with the school or institute or with our agent and not with i-to-i Placements or any other company in i-to-i's group. I understand that neither i-to-i Placements nor any other company in its group will have any liability to me in respect of any breach or repudiation of my Teaching Contract.

Signed on behalf of the client

..................................................................................

Print Name:..................................................................

Address:......................................................................